Document processing for healthcare administration

Extract structured data from EOBs, patient intake forms, claims, and clinical paperwork - handwritten, scanned, or faxed - so your team spends less time typing and more time on patients and revenue.

The paperwork behind every patient

Explanation of Benefits

Claim numbers, service lines, billed, allowed, and paid amounts, adjustments, patient responsibility

Patient intake forms

Demographics, insurance details, medical history checkboxes, handwritten answers, signatures

Insurance cards & claim forms

Member and group IDs, payer details, copays (ready-made Instant model for cards), plus diagnosis and procedure codes and dates of service on claims

Superbills & referrals

Provider details, codes, charges, referring physician, authorization numbers

Clinical trial paperwork

Case report form fields, visit dates, site and subject IDs, handwritten entries

Lab certificates & reports

Sample IDs, test parameters, results, units, reference ranges

From fax tray to structured record

  • Create a workflow per document type and describe the fields you need in plain language - about a minute each.
  • Documents arrive by email, shared folder, API, or upload. Foxello reads printed text, handwriting, checkboxes, and tables.
  • Confident fields go straight through. Uncertain ones go to Review Hub. Clean data exports to your billing, EHR, or practice systems.
Handwriting and faxes: Intake forms filled in by hand and EOBs that arrived by fax are the norm, not the exception. Foxello reads both, and flags what it can't read confidently for review.
~1 min

To set up a new workflow

Describe the fields you need in plain language. No templates to build, no model to train.

Admin work shouldn't compete with care

Healthcare runs on paperwork that was never designed for software: handwritten intake forms, payer-specific EOBs, faxed referrals, and claim forms from dozens of sources. Front desks, billing teams, and research coordinators spend a large share of their day turning that paper into data by hand.

Foxello handles the full mix with one platform. Each document type gets its own workflow with its own fields, and none of them require templates or model training. When a new payer or a new version of your intake form shows up, it just works - or needs a one-line change to a field description.

Accuracy is non-negotiable, so nothing uncertain slips through silently. Every field is scored for confidence, required fields flag incomplete documents, and anything questionable goes to Review Hub where your staff confirm it before export. For medical billing companies, multiple reviewers can work the same queue across client workflows.

Documents are processed and stored in the EU, handled in line with GDPR, and never used to train models. Your patients' paperwork is processed for your workflow and nothing else.

Related industries

Take the typing out of healthcare admin

Start with the document that costs your team the most time. Set it up in about a minute.

Try free - no setup required