Document processing for clinical trials and pharma

Extract structured data from paper case report forms, protocols, lab reports, and certificates of analysis - so site and sponsor teams stop transcribing and start reviewing.

From site paperwork to structured data

Case report forms (CRFs)

Subject ID, site, visit, dates, vitals, handwritten entries, checkboxes

Trial protocols

Protocol number, title, phase, sponsor, endpoints, inclusion and exclusion criteria, schedule of assessments table

Certificates of analysis

Product, lot number, test parameters, specifications, results, units, pass/fail

Lab reports

Sample and subject IDs, collection dates, analytes, results, units, reference ranges

How it works

From paper CRF to reviewed data

Describe the fields on each form in plain language - a new CRF version is a field list update, not a project.
Sites upload scanned forms, or documents arrive via email, shared folder, or API.
Data managers confirm flagged values in Review Hub before export to your EDC, LIMS, or analysis tools.

Handwriting and checkboxes: Paper CRFs are filled in by hand, often in a hurry. Foxello reads handwritten entries and checkboxes, and routes anything uncertain to review.

<30s
Per page, from upload to structured data
Measured end-to-end processing time per page. No templates or training before the first document.
Why it matters

Transcription is the slowest part of the trial

Plenty of trial data still starts on paper: CRFs at sites without reliable electronic capture, lab reports from external vendors, certificates of analysis for every batch of investigational product. Every value gets transcribed, then checked, then queried when it doesn't match.

Foxello extracts the fields you define from each document type, including handwritten entries and checkbox answers, without building a template per form version. Results tables on lab reports and certificates come back as rows with units and ranges intact.

Nothing goes out unchecked. Every field is scored for confidence, required fields flag incomplete forms, and uncertain values wait in Review Hub for your data management team. The Scale plan adds an audit trail and role-based access, so you can see who confirmed what.

Documents are processed and stored in the EU, handled in line with GDPR, and never used to train models.

Related industries

Spend less of the trial on transcription

Upload a CRF or certificate of analysis and see the structured output in seconds.

Try free - no setup required