Document processing for vehicle repair and fleet maintenance

Extract vehicle, labor, and parts data from repair orders, parts invoices, and inspection sheets - so workshops and fleet managers track costs without retyping.

Every document in the service history

Repair orders

Workshop, vehicle registration, VIN, mileage, complaint, labor lines, hours, parts, totals

Parts invoices

Supplier, part numbers, descriptions, quantities, prices, totals

Inspection sheets

Vehicle, date, inspector, pass/fail checkboxes, measurements, handwritten notes

Warranty & insurance repair claims

Claim number, vehicle, fault, parts, labor, amounts claimed

How it works

From workshop paperwork to cost data

Describe the fields your fleet or workshop system needs - one workflow per document type.
Workshops email repair orders and invoices to a workflow address; inspection sheets are scanned or photographed.
Structured data flows to your fleet management or accounting system via API, Zapier, or n8n. Uncertain values go to Review Hub.

Labor and parts as tables: Every labor line and every part on a repair order comes back as a row, so cost per vehicle becomes a query, not a project.

~1 min
To set up a new workflow
Describe the fields you need in plain language. No templates to build, no model to train.
Why it matters

Maintenance costs hide in paperwork

Fleet managers get repair orders and invoices from dozens of workshops, each formatted differently. Workshops deal with parts invoices from every supplier and inspection sheets filled in by hand. Tracking cost per vehicle or checking a bill against the quote means retyping it first.

Foxello extracts labor, parts, and vehicle details from any workshop's paperwork without templates, returning lines as tables and pass/fail checks as true or false. The VIN, registration, and mileage come back as fields you can match to your fleet records.

Every field is scored for confidence, and uncertain values go to Review Hub before they reach your cost reports.

Documents are processed and stored in the EU and never used to train models.

Related industries

Track maintenance costs without the retyping

Upload a repair order and see labor and parts come back as rows.

Try free - no setup required